Role of the Trustee
1. As a Corporate Body
The York Catholic District School Board is the corporate body that makes policy and financial decisions for the system.
2. As Individual Trustees
Individual trustees may inform the Board of concerns or issues related to their constituents and community, and are part of the decision-making process that is the responsibility of the Board.
In dealing with constituents' requests, trustees may offer advice, direct requests to appropriate staff through the Director of Education or through the Board and seek the support of the Board when change is needed. Many requests can be dealt with by staff within existing policies and procedures.
Generally speaking, the Board makes policy and the staff carries it out in detail.
Committments for Trustees
Board meetings are held every three weeks, onTuesdays at 7 p.m., in the Board Room of the Catholic Education Centre, 320 Bloomington Road West, Aurora.
In addition to the Regular Board Meetings, Trustees may be involved in various Standing Committees, Statutory Committees, Ad Hoc/Sub-Committees, and Municipal Liaison Committees.
The Chair and the Vice-Chair of the Board are elected annually at the Inaugural Meeting of the Board, held in December.
Using the formula specified in the Ontario Regulation 357/06 for calculating the limits on honoraria paid under the Education Act (S. 191), the honorarium for York Catholic District School Board Trustees as of December 1, 2009, is set at $15,031. Allowable travel expenses to attend Board and committee meetings are reimbursed, and each trustee is authorized to expend up to $5,000 for the four-year term to support trustee educational development and participate in community-based and work-related communication/activities.
Time at Meetings
Trustees can expect to spend an average of at least three nights a month at Board and committee meetings for most of the year. These meetings last on average from 7 p.m. until about 10 p.m. or 11 p.m.
In addition, trustees may be requested to attend special events and individual school functions in the course of a year. These may include: school council meetings, school blessings, concerts, graduations, presentations to retirees, seminars and provincial Catholic trustee association meetings.
Trustees may also be appointed to represent the Board on such bodies as traffic safety committees, boards of health, municipal planning committees and Ministry of Education committees.
Trustees are expected to read many reports, agendas and minutes in preparation for meetings. A reasonable estimate for this work would be 8-10 hours per month.
Trustees may receive a significant number of calls from their constituents.
Legal and Other Expectations
Trustees must take the following Declaration of Office and Oath of Allegiance:
Declaration of Office
"I, ………………, do solemnly declare:
Oath of Allegiance
"I, ………………, do swear that I will be faithful and bear true allegiance to Her Majesty, Queen Elizabeth II."
* Private Session means with the public excluded. Items dealing with negotiations; security; acquisition or disposal of property; litigation; and intimate, personal or financial information related to an employee, a pupil and/or his/her parent are dealt with this way to ensure confidentiality.