Distribution of Materials

Please note: Organizations should always allow at least 20 business days for a submission to be reviewed. During busy times (before the start of a new school year, before Christmas break, before March break, and before the end of the school year), additional time may be needed. Materials will not be approved for distributions during the first three weeks of a new school year.

The York Catholic District School Board recognizes its role as a community partner in York Region. As such, the Board is committed to working with external organizations, and community groups to help support community-related activities, events, and opportunities which are of benefit to our students, staff, schools, and school communities. We may assist government, non-profit, and not-for-profit organizations promote such activities, events, and opportunities through our Distribution of Materials procedure.

This procedure allows for the distribution of materials (brochures, flyers, etc.) from third party organizations to be distributed to our staff or students, provided the request meets the criteria in our Independent Procedure: Procedure for Outside Organizations, Groups or Individuals Wishing to Distribute Material or to Make Public Presentations in Our Schools.

Due to Canada’s Anti-Spam Legislation, all requests for distribution to schools must be for hard copy materials only. All organizations must be prepared to mail or drop-off the material to our schools directly, as permission will not be granted to use our Board’s internal courier, nor will school office staff photocopy your material for you. Organizations that are granted pre-approval must also package their materials in groups of 25, for easy distribution at the school level, unless directed otherwise.

Organizations should allow at least 20 business days for a decision to be made, from the time a completed request has been submitted. Following up on requests prior to the expiration of the 20 business day timeline, may cause delays to the processing of all requests.

Please note: pre-approval may be granted by the Board for distribution to:

  • select school staff
  • elementary school students (to take home)
  • high school guidance offices (for display)

At York Catholic we recognize that school principals know their school communities best, and although permission may be granted at the Board-level to distribute your material, the school principal has the authority to make any final decisions regarding the distribution of your material.

If you meet the above criteria, and would like to submit your material for pre-approval by the Board, please fill out the below form. If you have any questions, please e-mail: Communications@ycdsb.ca.