Privacy Notice

The York Catholic District School Board is committed to the safety and security of the personal information that we have custody and control of. Policy #112 Privacy and Personal Information Management promotes a standard of privacy protection that complies with:

• The Education Act;
• The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA);
• The Personal Health Information Privacy Act (PHIPA)

Notice of Collection

School boards collect, use and disclose personal information of individuals in the course of delivering educational services and to provide programs in accordance with the Education Act and the Municipal Freedom of Information and Protection of Privacy Act.

The York Catholic District School Board may collect, retain, use and/or disclose the personal information it collects as follows:

• For the purpose for which it was collected or a consistent purpose;
• To board employees who need access to the information in the performance of their job duties in accordance with the board’s authorized function and operations;
• To comply with legislation, a court order or subpoena or to aid in a law enforcement investigation conducted by a law enforcement agency; and
• In compelling circumstances affecting health, safety or discipline, providing notice of disclosure to the individual
• Under the authority of the Education Act and Regulations (R.S.O. 1990 c.E.2) as amended.

The use and/or disclosure of Student Personal Information at YCDSB

Instructional Uses

• to assess and evaluate ‘student achievement and well-being’;
• to create and maintain OSRs, transcripts and progress reports for each student;
• to promote student health, well-being and safety;
• to facilitate education activities with third-party partnerships and contracts such as Google, and other classroom resources;
• to support research to evaluate the effectiveness of strategies and programs in an effort to continuously improve education outcomes for all learners;
• to support special education programs and services; and
• to participate in field trips, extracurricular activities, community/school and local Parish events

Administrative Uses

• to register students in the Student Information System, manage attendance, develop timetables and to support safe arrival practices;
• student medical health information provided by parents/guardians may be used by school staff to address student medical needs, plan for medical emergencies and may be shared with transportation providers for the safety of students; and
• medical emergency plans for students with life-threatening medical conditions may be posted in identified areas of the school for emergency response purposes;

Celebrating Student Achievement

• student work may be displayed in the classroom, school hallways or the Catholic Education Centre (CEC);
• school events and activities may be reported in school newsletters and on school and board websites, Twitter and Instagram;
• student names and/or photographs will be included in school yearbooks, school programs (e.g., commencement or graduation programs, school plays and musical productions) or on student awards lists and honour rolls.

Personal Health Information

In certain circumstances, the Board acts as a Health Information Custodian under the Personal Health Information Protection Act (PHIPA) when collecting and using personal health information for the purposes of providing healthcare services, such as psychology or speech language pathology services. For more information, please see the Board’s PHIPA Statement.