Board Policies & Procedures

Statement of Compliance

The York Catholic District School Board is committed to reflect the principles of equity and inclusive education, consistent with our Catholic social teachings that value and promotes human rights and social justice, in all Board policies, programs, guidelines, operations, practices and Board improvement plans.

Policies

Procedures

Policy & Procedure Definitions

Policies

A policy is a position approved and adopted by the Board that provides the framework for the development of a course of action. It is a commitment by which the Board is held accountable to the public.

Most policies are written in two sections:

Section A – This section includes

  • the purpose for the policy,
  • the objective,
  • the parameters of the policy,
  • the key responsibilities for those with accountability to implement the policy,
  • definitions,
  • conclusion banner,
  • appendices, and
  • cross references.

Section B – This section includes the guidelines that outline the recommended actions, approved and adopted by the Board, that will be taken in a given situation.  Not all policies require a guideline component.

Departments responsible for implementing policy may also have department specific procedures.

Procedures

  1. A procedure provides a specific or prescribed course of action, emanating from Board policy, that is standard operational practice and must be taken by staff in a given situation.
  2. A standard operational practice or set of practices developed by Staff, approved by the Director of Education, to support the implementation of a policy.

The York Catholic District School Board website lists Board policies in numerical order (see guide below) for easy access. The same policy may be found under one or more different names or titles within a search in order to assist those browsing the web-site.

Policy Number Policy Section
100s Governance
200s Students/Admissions
300s Program/Curriculum
400s Human Resources
600s Community
700s Facilities
800s Finance

YCDSB Policy List

YCDSB Policy List – Alpha Order

 

Policy Name Policy# Procedure
 Access to School & Board Premises 701  Elementary
Administrative
Locked  Door
Protocol 
 Accessibility Standards for Employment 415
 Accessibility  Standards  for  Information  and
Communication 
609
 Accessibility Standards in Customer  Service 601  Procedure 
 Accommodations for Students with  Moderate
to  Severe  Learning  Needs 
402 – Criteria  for  EA
Allocation
– EI  Allocation 
 Acquisition and  Development of School  Sites  707
 Administration  of  Oral  Non-Prescription
Medication  to  Elementary  Students 
207B
 Administration  of  Oral  Prescription
Medication to Elementary & Secondary
Students 
207A
 Admission  to  Elementary  Schools  226A
 Admission  to  Secondary  Schools  226B
 Alternative  Accommodation  Arrangements   706
 Appointments  to  Academic  Positions  of
Responsibility 
405B
 Appointments to Principal and Vice  Principal
Positions 
405C
 Appointments  to  Supervisory  Officer
Positions 
405A
 Assessment  and  Evaluation  of  Student
Achievement 
309
 Attendance –  Secondary 228B  Attendance
Reporting  –
Secondary 
 Attendance  Support  Program  413  Supporting
Employee
Wellness 
 Bullying Prevention & Intervention 223
 Cannabis, Electronic Cigarettes, Tobacco –  A
Smoke-Free Environment
610
 Catholic Family Life Program 301
 Catholic  School  Councils  606
 Chaplaincy  Team  401
 Child Care: Early Years, Extended Day,
Before  and  After  School  Programs  
604
 Child  Protection  and  Abuse  204  Ours  to  Protect  –
Child  Protection
and  Abuse
Reporting
Procedures
Addendum
 Code  of  Conduct  117
 Communication  Policy  103
 Communication: Trustee/Administratio  n 110
 Community  Planning  &  Partnerships  704  Procedure 
 Community  Use  of  Schools  703  Procedure 
 Concussions 212  Procedure 
 Conflict of Interest for Employees 423
 Copyright 116
 Criminal  Background  Checks  for  Service
Providers 
611
 Delegations to the Board 106
 Digital  Discipleship  (Student  Use  of
Technology) 
311
 Digital  Discipleship:  Acceptable  Use  of
Technology 
408
 Disposition  of  Complaints  Against
Employees 
424  Procedure 
 Education Workers –  Recruitment and
Promotion
403
 Educational Partnerships 615  Approval Process
 Electronic  Communications  &  Social  Media  317
 Elementary  Student  Dress  Code  219A  Procedure 
 Environmental Education: Our Sacred  Earth 710
 Equity  &  Inclusive  Education  613  Religious
Accommodation 
 Extreme  Temperature  221
 Fair Labour  Practices for School Uniforms 812
 First  Nation,  Metis  and  Inuit
Self-Identification 
211
 Flag Display  on  Board Premises 712
 Fundraising for External Charitable  Purposes  603B
 Graduation  Exercises  in  Elementary  &
Secondary  Schools 
220
 Healthy  Schools  201
 Healthy  Schools  –  Eating  &  Nutrition  201A
 Healthy  Schools  –  Physical  Activity  201B
 Homework  313
 Intellectual Property 113
 Internal School Surveys 304B  Procedure 
 Investment of Board Funds 811
 Meta Policy: Policy Management and
Governance
101
 Naming  of  Schools  709
 Occupational  Health  &  Safety  409
 Ontario  Student  Record  227
 Opening  Exercises  307
 Outdoor  Activity  Equipment  708  Procedure 
 Participation in  Meetings Using Electronic
Means
104
 Pediculosis  (Head  Lice)  210  Procedure 
 Perquisites  115
 Police  Record  Checks  –  Board  Employees  407
 Prayer – Our Gift From God 315
 Privacy  and  Freedom  of  Information  112  Privacy Breach
Procedure,
Freedom of
Information
Request
 Progressive  Discipline  of  Employees  412  Procedure 
 Pupil  Accommodation  Review   713  Transition  Process
for  School
Consolidation/
Closure
 Purchasing,  Lease  &  Rental  of  Goods  &
Services
802
 Records  and  Information  Management  109
 Regional French Immersion Program 320  Procedure 
 Research 304A  Procedure 
 Respecting  Sacred  Time:  Ash  Wednesday,
Holy  Week  and  Easter  Monday 
102
 Retention  and  Acceleration  of  Students  310  Procedure 
 Retreats  314
Right to Disconnect: Fostering a Healthy Workplace 430
 Safe Arrival, Safe Dismissal & Attendance  –
Elementary 
228A  Procedure 
 Safe  Schools  –  Student  Discipline  202  Procedure 
 School  Archives  108
 School Fundraising 603A
 School Generated Funds 803  Procedure 
 School Organized and  Continuing  Education
Excursions 
303  Procedure 
 School  Sites  –  Operating  Budget  Surplus  810
 Secondary School Post-Examination  Review  316  Procedure 
 Secondary Student Dress and Uniform 219B
 Solemn Blessing & Official Opening of  New
Schools  and  Additions 
702
 Sponsorships  607  Sponsorships
Approval  and
Renewal  Process 
 Staff Use of External Legal Resources 809
 Student  Disability  Accommodation  208  Procedure 
 Student  Government  205
 Student  Transportation  Services  203
 Student  Trustees  107
 Student  Use  of  Service  Animals   214  Procedure 
 Supplementary  Learning  Resources  319  Procedure 
 Supporting Students with Prevalent  Medical
Conditions:  Anaphylaxis  
209
 Supporting Students with Prevalent  Medical
Conditions:  Asthma  
206
 Supporting Students with Prevalent  Medical
Conditions:  Diabetes 
213  Diabetes Health
Management Plan
 Supporting Students with Prevalent  Medical
Conditions:  Epilepsy 
224  Epilepsy  Health
Management Plan
 Teacher Recruitment and Selection 404
 Textbooks  308
 Textbooks, Program Enhancement Fees or
Replacement of Materials – Elementary
312A
 Textbooks, Program Enhancement Fees or
Replacement of Materials – Secondary
312B
 Travel,  Meals  &  Expense  Reimbursement  808  Procedure 
 Trustee  Code  of  Conduct  118  Alleged  Breach  of
the  Trustee  Code
of Conduct
 Trustee  Honorarium  114
 Trustee Professional Development 105
 Trustee  Services  and  Expenditures  111
 Tutoring for Fee Services 612
 Use of Board and  School Fund for
Recognition  or  Acknowledgement 
801
 Use  of  Video  Surveillance  Equipment  705
 Volunteers  in  Schools  608
 Whistleblower  614  Procedure 
 Workplace Harassment 425  Procedure 
 Workplace  Violence  427  Procedure