Board Policies & Procedures

Statement of Compliance

The York Catholic District School Board is committed to reflect the principles of equity and inclusive education, consistent with our Catholic social teachings that value and promotes human rights and social justice, in all Board policies, programs, guidelines, operations, practices and Board improvement plans.

Policies

A policy is a statement or purpose adopted by the Board that governs the framework for a course of action. It is a commitment by which the Board is held accountable to the public.

Most policies are written in two sections:

Section A - This section includes

  • the purpose for the policy,
  • the policy statement,
  • the parameters of the poilcy,
  • the key responsibilities for those with accountability to implement the policy,
  • definitions,
  • forms (where required), and
  • cross references.

Section B - This section includes the guidelines that outline the course of action to implement and support the policy. Not all policies require a guideline component.

Departments responsible for implementing policy may also have department specific procedures.

The York Catholic District School Board website lists Board policies in alphabetical order for easy access. The same policy may be found under one or more different names or titles in order to assist those browsing the web-site.

Currently, all policies are being reviewed and updated.

Procedures

A procedure provides direction for responding to specific situations where an accompanying Board policy is not required.

Procedures establish an expectation of how an issue is to be addressed in order to ensure common understanding and practice.

Section Number Policy Title (click to download PDF) Last Approved
100 - Governance/Board 101 Meta Policy May 26, 2015
100 - Governance/Board 102 Respecting Sacred Time: Ash Wednesday, Holy Week and Easter Monday January 28, 2014
100 - Governance/Board 103 Communication: Public Relations June 17, 2014
100 - Governance/Board 104 Participation in Meetings Using Electronic Means February 25, 2014
100 - Governance/Board 105 Trustee Professional Development February 7, 2012
100 - Governance/Board 106 Delegations to the Board and Input to Agenda Items January 31, 2017
100 - Governance/Board 107 Student Trustees February 7, 2012
100 - Governance/Board 108 School Archives March 29, 2016
100 - Governance/Board 109 Records and Information Management May 31, 2016
100 - Governance/Board 110 Communication: Trustee/Administration October 28, 2014
100 - Governance/Board 111 Trustee Services and Expenditures February 7, 2012
100 - Governance/Board 112 Privacy and Personal Information Management June 17, 2014
100 - Governance/Board 113 Intellectual Property January 29, 2013
100 - Governance/Board 114 Trustee Honorarium February 25, 2014
100 - Governance/Board 115

Perquisites

There have been no Perquisites granted at the Board:

  • 2016-2017
October 26, 2016
100 - Governance/Board 116 Copyright December 4, 2012
100 - Governance/Board 118 Trustee Code of Conduct January 27, 2015
200 - Students/Admissions 201 Healthy Schools May 8, 2012
200 - Students/Admissions 201A Healthy Schools - Eating & Nutrition June 19, 2012
200 - Students/Admissions 201B Healthy Schools - Physical Activity March 5, 2013
200 - Students/Admissions 202 Safe Schools: Student Discipline June 26, 2015
200 - Students/Admissions 203 Student Transportation Services June 4, 2013
200 - Students/Admissions 204 Child Protection and Abuse May 27, 2014
200 - Students/Admissions 205 Student Government November 26, 2013
200 - Students/Admissions 206 Protection of Students with Asthma June 21, 2016
200 - Students/Admissions 207A Administration of Oral Prescription Medication to Elementary & Secondary Students October 29, 2013
200 - Students/Admissions 207B Administration of Oral Non-Prescription Medication to Elementary Students October 29, 2013
200 - Students/Admissions 208 Student Disability Accommodation November 29, 2016
200 - Students/Admissions 209 Protection of Students with Anaphylaxis October 28, 2014
200 - Students/Admissions 210 Pediculosis (Head Lice) March 29, 2016
200 - Students/Admissions 211 First Nation, Metis and Inuit Self-Identification October 28, 2014
200 - Students/Admissions 212 Concussions January 27, 2015
200 - Students/Admissions 217 Sexual Harassment (Students) Under Review
200 - Students/Admissions 218 Code of Conduct October 28, 2014
200 - Students/Admissions 219A Elementary Dress Code March 5, 2013
200 - Students/Admissions 219B Student Dress and Uniform - Secondary October 28, 2014
200 - Students/Admissions 220 Graduation Exercises in Elementary & Secondary Schools May 26, 2015
200 - Students/Admissions 221 Extreme Weather September 24, 2013
200 - Students/Admissions 223 Bullying Prevention & Intervention September 24, 2013
200 - Students/Admissions 226A Admission to Elementary Schools January 31, 2017
200 - Students/Admissions 226B Admission to Secondary Schools January 26, 2016
200 - Students/Admissions 227 Ontario Student Record February 25, 2014
300 - Program/Curriculum 301 Catholic Family Life Program June 17, 2014
300 - Program/Curriculum 303 Educational - Out of Classroom Activities January 27, 2015
300 - Program/Curriculum 304A Research December 15, 2015
300 - Program/Curriculum 304B Internal School Surveys December 15, 2015
300 - Program/Curriculum 307 Opening Exercises January 28, 2014
300 - Program/Curriculum 308 Textbooks May 27, 2014
300 - Program/Curriculum 309 Assessment and Evaluation of Student Achievement March 28, 2017
300 - Program/Curriculum 310 Retention/Acceleration of Pupils February 24, 2015
300 - Program/Curriculum 311 Student Acceptable Use of Information Technology November 26, 2013
300 - Program/Curriculum 312A Texts, School Supplies & Supplementary Student Fees - Elementary June 19, 2012
300 - Program/Curriculum 312B Texts, School Supplies and Supplementary Student Fees - Secondary June 19, 2012
300 - Program/Curriculum 313 Homework November 26, 2013
300 - Program/Curriculum 314 Retreats June 4, 2013
300 - Program/Curriculum 315 Prayer - Our Gift From God June 21, 2016
300 - Program/Curriculum 316 Secondary School Post-Examination Review May 26, 2015
300 - Program/Curriculum 317 Electronic Communications & Social Media November 26, 2013
300 - Program/Curriculum 318 Personally Owned Electronic Devices (PEDS) November 26, 2013
300 - Program/Curriculum 319 Supplementary Learning Resources June 17, 2014
400 - Human Resources 401 Chaplaincy Teams January 26, 2016
400 - Human Resources 402 Accommodations for Students with Moderate to Severe Learning Needs June 21, 2016
400 - Human Resources 403 Support Services Recruitment and Promotion June 26, 2015
400 - Human Resources 404 Teacher Recruitment and Selection March 28, 2017
400 - Human Resources 405A Appointments to Academic Administrative Positions: Supervisory Officers, Principals and Vice Principals March 5, 2013
400 - Human Resources 405B Appointments to Academic Positions of Responsibility October 12, 2012
400 - Human Resources 406 Performance Appraisal of Academic Staff Under Review
400 - Human Resources 407 Criminal Background Checks March 31, 2009
400 - Human Resources 408 Employee Acceptable Use of Information Technology December 17, 2013
400 - Human Resources 409 Occupational Health & Safety March 28, 2017
400 - Human Resources 410 Principal & Vice Principal Performance Appraisal October 12, 2010
400 - Human Resources 411 Workplace Accommodation Under Review
400 - Human Resources 412 Progressive Discipline June 19, 2012
400 - Human Resources 413 Attendance Support Program December 4, 2012
400 - Human Resources 415 Accessibility Standards for Employment December 17, 2013
400 - Human Resources 423 Conflict of Interest for Employees September 22, 2009
400 - Human Resources 424 Disposition of Complaints About Staff from Members of the Public In Progress
400 - Human Resources 425 Workplace Harassment March 28, 2017
400 - Human Resources 427 Workplace Violence March 28, 2017
400 - Human Resources 428 Racial & Ethnocultural Harassment Under Review
600 - Community 601 Accessibility Standards in Customer Service February 24, 2015
600 - Community 602 Safe Arrival, Safe Dismissal & Attendance - Elementary November 29, 2016
600 - Community 603A School Fundraising June 21, 2016
600 - Community 603B Fundraising for External Charitable Purposes June 4, 2013
600 - Community 604 Child Care: Early Years, Extended Day, Before and After School Programs March 29, 2016
600 - Community 606 Catholic School Councils June 21, 2016
600 - Community 607 Sponsorships November 25, 2014
600 - Community 608 Volunteers in Schools November 26, 2013
600 - Community 609 Accessibility Standards for Information and Communication May 27, 2014
600 - Community 610 Tobacco Free Environment January 6, 2016
600 - Community 611 Criminal Background Checks for Service Providers January 31, 2017
600 - Community 612 Tutoring for Fee Services December 17, 2013
600 - Community 613 Equity & Inclusive Education February 24, 2015
600 - Community 614 Ethics and Compliance Reporting (Whistleblowing) December 15, 2015
600 - Community 615 Educational Partnerships January 31, 2017
700 - Facilities 701 Access to School & Board Premises October 29, 2013
700 - Facilities 702 Solemn Blessing & Official Opening of New Schools and Additions March 25, 2014
700 - Facilities 703 Community Use of Schools June 21, 2011
700 - Facilities 704 Community Planning & Partnerships October 27, 2015
700 - Facilities 705 Use of Video Surveillance Equipment June 21, 2016
700 - Facilities 706 Alternative Accommodation Arrangements February 25, 2014
700 - Facilities 707 Acquisition and Development of School Sites February 25, 2014
700 - Facilities 708 Outdoor Activity Equipment April 29, 2014
700 - Facilities 709 Naming of Schools March 25, 2014
700 - Facilities 710 Environmental Education: Our Sacred Earth October 28, 2014
700 - Facilities 712 Flag Display on Board Premises June 21, 2016
700 - Facilities 713 Pupil Accommodation Review October 27, 2015
800 - Finance 801 Use of Board Funds for Recognition/ Acknowledgment Purposes February 7, 2012
800 - Finance 802 Purchasing, Lease & Rental of Goods & Services January 26, 2016
800 - Finance 803 School Generated Funds June 21, 2016
800 - Finance 808 Travel, Meals & Expense Reimbursement November 29, 2016
800 - Finance 809 Staff Use of External Legal Resources June 17, 2014
800 - Finance 810 School Sites - Operating Budget Surplus February 25, 2014
800 - Finance 811 Investment of Board Funds April 29, 2014
800 - Finance 812 Fair Labour Practices for School Uniforms February 24, 2015