Board Policies & Procedures

Statement of Compliance

The York Catholic District School Board is committed to reflect the principles of equity and inclusive education, consistent with our Catholic social teachings that value and promotes human rights and social justice, in all Board policies, programs, guidelines, operations, practices and Board improvement plans.

Policies are organized into subject areas using the following numbering plan:

  • 100s – Governance

  • 200s – Students/Admissions

  • 300s – Program/Curriculum

  • 400s – Human Resources

  • 600s – Community

  • 700s – Facilities

  • 800s – Finance

Policies

Procedures

Policy & Procedure Definitions

Policies

A policy is a position approved and adopted by the Board that provides the framework for the development of a course of action. It is a commitment by which the Board is held accountable to the public.

Most policies are written in two sections:

Section A – This section includes

  • the purpose for the policy,

  • the objective,

  • the parameters of the policy,

  • the key responsibilities for those with accountability to implement the policy,

  • definitions,

  • conclusion banner,

  • appendices, and

  • cross references.

Section B – This section includes the guidelines that outline the recommended actions, approved and adopted by the Board, that will be taken in a given situation.  Not all policies require a guideline component.

Departments responsible for implementing policy may also have department specific procedures.

Procedures

  1. A procedure provides a specific or prescribed course of action, emanating from Board policy, that is standard operational practice and must be taken by staff in a given situation.

  2. A standard operational practice or set of practices developed by Staff, approved by the Director of Education, to support the implementation of a policy.

The York Catholic District School Board website lists Board policies in numerical order (see guide below) for easy access. The same policy may be found under one or more different names or titles within a search in order to assist those browsing the web-site.

Policy Number

Policy Section

100s

Governance

200s

Students/Admissions

300s

Program/Curriculum

400s

Human Resources

600s

Community

700s

Facilities

800s

Finance

YCDSB Policy List

YCDSB Policy List – Alpha Order

Policy Name

Policy#

Procedure

Access to School & Board Premises

701

Elementary Administrative Locked  Door Protocol 

Accessibility Standards for Employment

415

Accessibility  Standards  for  Information  and Communication 

609

Accessibility Standards in Customer  Service

601

Procedure 

Accommodations for Students with  Moderate to  Severe  Learning  Needs 

402

– Criteria  for  EA Allocation – EI  Allocation 

Acquisition and  Development of School  Sites 

707

Administration  of  Oral  Non-Prescription Medication  to  Elementary  Students 

207B

Administration  of  Oral  Prescription Medication to Elementary & Secondary Students 

207A

Admission  to  Elementary  Schools 

226A

Admission  to  Secondary  Schools 

226B

Alternative  Accommodation  Arrangements  

706

Appointments  to  Academic  Positions  of Responsibility 

405B

Appointments to Principal and Vice  Principal Positions 

405C

Appointments  to  Supervisory  Officer Positions 

405A

Assessment  and  Evaluation  of  Student Achievement 

309

Attendance –  Secondary

228B

Attendance Reporting  – Secondary 

Attendance  Support  Program 

413

Supporting Employee Wellness 

 Bullying Prevention & Intervention

223

Cannabis, Electronic Cigarettes, Tobacco –  A Smoke-Free Environment

610

Catholic Family Life Program

301

Catholic  School  Councils 

606

Chaplaincy  Team 

401

Child Care: Early Years, Extended Day, Before  and  After  School  Programs  

604

Child  Protection  and  Abuse 

204

Ours  to  Protect  – Child  Protection and  Abuse Reporting Procedures Addendum

Code  of  Conduct 

117

Communication  Policy 

103

Communication: Trustee/Administratio  n

110

Community  Planning  &  Partnerships 

704

Procedure 

Community  Use  of  Schools 

703

Procedure 

Concussions

212

Procedure 

Conflict of Interest for Employees

423

Copyright

116

Criminal  Background  Checks  for  Service Providers 

611

Delegations to the Board

106

Digital  Discipleship  (Student  Use  of Technology) 

311

Digital  Discipleship:  Acceptable  Use  of Technology 

408

Disposition  of  Complaints  Against Employees 

424

Procedure 

Education Workers –  Recruitment and Promotion

403

Educational Partnerships

615

Approval Process

Electronic  Communications  &  Social  Media 

317

Elementary  Student  Dress  Code 

219A

Procedure 

Environmental Education: Our Sacred  Earth

710

Equity  &  Inclusive  Education 

613

Religious Accommodation 

Extreme  Temperature 

221

Fair Labour  Practices for School Uniforms

812

First  Nation,  Metis  and  Inuit Self-Identification 

211

Flag Display  on  Board Premises

712

Fundraising for External Charitable  Purposes 

603B

 Graduation  Exercises  in  Elementary  & Secondary  Schools 

220

Healthy  Schools 

201

Healthy  Schools  –  Eating  &  Nutrition 

201A

Healthy  Schools  –  Physical  Activity 

201B

Homework 

313

Intellectual Property

113

Internal School Surveys

304B

Procedure 

Investment of Board Funds

811

Meta Policy: Policy Management and Governance

101

Naming  of  Schools 

709

Occupational  Health  &  Safety 

409

Ontario  Student  Record 

227

Opening  Exercises 

307

Outdoor  Activity  Equipment 

708

Procedure 

Participation in  Meetings Using Electronic Means

104

Pediculosis  (Head  Lice) 

210

Procedure 

Perquisites 

115

Police  Record  Checks  –  Board  Employees 

407

Prayer – Our Gift From God

315

Privacy  and  Freedom  of  Information 

112

Privacy Breach Procedure, Freedom of Information Request

Progressive  Discipline  of  Employees 

412

Procedure 

Pupil  Accommodation  Review  

713

Transition  Process for  School Consolidation/ Closure

Purchasing,  Lease  &  Rental  of  Goods  & Services

802

Records  and  Information  Management 

109

Regional French Immersion Program

320

Procedure 

Research

304A

Procedure 

Respecting  Sacred  Time:  Ash  Wednesday, Holy  Week  and  Easter  Monday 

102

Retention  and  Acceleration  of  Students 

310

Procedure 

Retreats 

314

Right to Disconnect: Fostering a Healthy Workplace

430

Safe Arrival, Safe Dismissal & Attendance  – Elementary 

228A

Procedure 

Safe  Schools  –  Student  Discipline 

202

Procedure 

School  Archives 

108

School Fundraising

603A

School Generated Funds

803

Procedure 

School Organized and  Continuing  Education Excursions 

303

Procedure 

School  Sites  –  Operating  Budget  Surplus 

810

Secondary School Post-Examination  Review 

316

Procedure 

Secondary Student Dress and Uniform

219B

Solemn Blessing & Official Opening of  New Schools  and  Additions 

702

Sponsorships 

607

Sponsorships Approval  and Renewal  Process 

Staff Use of External Legal Resources

809

Student  Disability  Accommodation 

208

Procedure 

Student  Government 

205

Student  Transportation  Services 

203

Student  Trustees 

107

Student  Use  of  Service  Animals  

214

Procedure 

Supplementary  Learning  Resources 

319

Procedure 

Supporting Students with Prevalent  Medical Conditions:  Anaphylaxis  

209

Supporting Students with Prevalent  Medical Conditions:  Asthma  

206

Supporting Students with Prevalent  Medical Conditions:  Diabetes 

213

Diabetes Health Management Plan

Supporting Students with Prevalent  Medical Conditions:  Epilepsy 

224

Epilepsy  Health Management Plan

Teacher Recruitment and Selection

404

Textbooks 

308

Textbooks, Program Enhancement Fees or Replacement of Materials – Elementary

312A

Textbooks, Program Enhancement Fees or Replacement of Materials – Secondary

312B

Travel,  Meals  &  Expense  Reimbursement 

808

Procedure 

Trustee  Code  of  Conduct 

118

Alleged  Breach  of the  Trustee  Code of Conduct

Trustee  Honorarium 

114

Trustee Professional Development

105

Trustee  Services  and  Expenditures 

111

Tutoring for Fee Services

612

Use of Board and  School Fund for Recognition  or  Acknowledgement 

801

Use  of  Video  Surveillance  Equipment 

705

Volunteers  in  Schools 

608

Whistleblower 

614

Procedure 

Workplace Harassment

425

Procedure 

Workplace  Violence 

427

Procedure 

For inquiries please contact the Associate Director’s Office, ext. 13836.